Module 4: Safe use in NZ and your next steps
Draft a simple team AI policy
Allow 4 minutes.
A short rule set helps people make consistent choices. The text below is an original starter for a NZ office. Your policy owner must adapt and approve it before use.
NZ Digital Government provides an AI policy template for agencies. It is a useful reference for governance questions. It is public-service guidance, not a rule that automatically applies to every business.
Copy and adapt this starter
Team AI rules: draft for approval
Owner: [role]. Review date: [date].
Approved tool and workspace: [tool, plan, workspace].
We may use AI for approved drafting, summaries and checklists.
For learning, we use invented or public information only.
We do not enter passwords, access tokens or confidential data.
Real personal information needs prior approval and a privacy assessment.
We use the minimum information needed for the approved task.
We check facts, references, amounts and conditions against the source.
A named person approves external messages and high-impact outputs.
We do not use AI alone to decide employment, legal or financial matters.
We check audience and permission before sharing files or artifacts.
We follow our recordkeeping rules and explain AI use where required.
We report a data mistake promptly to [role] using [process].Try it: make the rules usable
In your notes, replace the owner, approved workspace and incident-process placeholders with proposed roles. Do not paste staff details into Claude. Check who can approve the policy, and add one example of an allowed task.
If you cannot identify an owner, ask your manager who should approve the rules.